What are the 20 Shortcut Keys from A to Z?

Safalta Expert Published by: Kunika Tyagi Updated Tue, 07 Nov 2023 01:32 PM IST


Some of the most common shortcut keys include Ctrl+A (select all), Ctrl+C (copy), Ctrl+V (paste), Ctrl+Z (undo), Ctrl+Y (redo), Ctrl+F (find), Ctrl+S (save), and Ctrl+P (print).

Shortcut keys are key combinations that allow you to perform actions quickly and easily on a computer or other electronic device. They are often used to access menus, perform common tasks, and navigate between applications. Shortcut keys can be beneficial for people who use computers a lot, as they can save a lot of time and effort.

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Statistical Insights into Shortcut Key Usage:
  • Ctrl + C (Copy): The most frequently used shortcut key, accounting for approximately 30% of all keyboard shortcuts.
  • According to a study by Microsoft, users who use shortcut keys can save up to 25% of their time, and shortcut keys can improve typing speed by up to 50%.
  • Another study found that users who use shortcut keys are more productive than those who do not.
  • Shortcut keys can help to reduce the risk of repetitive strain injuries.
  • A survey of office workers found that 80% of respondents use shortcut keys regularly.
  • Shortcut keys can be a great way to save time and improve your productivity. If you are not already using shortcut keys, I encourage you to start learning some of the most common ones. You may be surprised at how much time you can save.

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There are many different shortcut keys available, and the specific keys that you use will depend on the software that you are using. However, some common shortcut keys are used by most applications.
  • A: Ctrl + A (Select All)
This ubiquitous shortcut selects all text or elements within the current window or document, saving time and effort when making global modifications.
  • B: Ctrl + B (Bold)
Bolding text is a fundamental formatting option, and this shortcut provides instant access to emphasize key points or titles.
  • C: Ctrl + C (Copy)
Copying text or content is a crucial task, and this shortcut efficiently copies the selected material to the clipboard for subsequent pasting.
  • D: Ctrl + D (Font Formatting)
Opening the font formatting window allows users to customize font styles, sizes, and colors directly, enhancing text appearance.
  • E: Ctrl + E (Center Alignment)
Centering text creates a balanced and professional look for documents and presentations. This shortcut quickly aligns text to the center.
  • F: Ctrl + F (Find)
Locating specific words or phrases within large documents can be tedious. This shortcut launches the search function, saving time and effort.
  • G: Ctrl + G (Find Next)
Once a search term is entered, this shortcut finds the next occurrence of that term, efficiently navigating through text.
  • H: Ctrl + H (Replace)
Replacing specific words or phrases throughout a document can be time-consuming. This shortcut allows users to identify and replace instances of text simultaneously.
  • I: Ctrl + I (Italicize)
Italicizing text is another essential formatting option, often used to highlight specific terms or introduce quotations. This shortcut provides quick access to italicize selected text.
  • J: Ctrl + J (Justify Alignment)
Justifying text creates a neat and aligned appearance, particularly for formal documents. This shortcut justifies the text within the margins.
  • K: Ctrl + K (Insert Hyperlink)
Adding hyperlinks to documents and presentations allows users to link to websites or other resources. This shortcut opens the hyperlink insertion window for easy link creation.
  • L: Ctrl + L (Align Left)
Aligning text to the left is the default and most common alignment style. This shortcut quickly aligns text to the left margin.
  • M: Alt + M (Insert Missing Fields)
In Microsoft Word, this shortcut is particularly useful for inserting missing fields in mail merge documents, ensuring complete and accurate data integration.
  • N: Ctrl + N (New Window or Document)
Opening a new window or document is a common task across various applications. This shortcut provides a quick and convenient way to start fresh.
  • O: Ctrl + O (Open)
Opening existing files or documents is equally common. This shortcut allows users to navigate to and open the desired file efficiently.
  • P: Ctrl + P (Print)
Printing documents or web pages is still a prevalent practice. This shortcut initiates the printing process, saving time when producing hard copies.
  • Q: Ctrl + Q (Quit)
Closing the current window or application is a straightforward action. This shortcut provides a quick way to exit the program or document.
  • R: Ctrl + R (Refresh or Reload)
Refreshing or reloading web pages or content ensures up-to-date information is displayed. This shortcut conveniently refreshes the current view.
  • S: Ctrl + S (Save)
Saving documents or files is crucial to preserve work. This shortcut saves the current file, protecting against data loss.
  • T: Ctrl + T (New Tab)
Opening new tabs in web browsers is a common practice for multitasking and exploring multiple websites simultaneously. This shortcut quickly opens a new tab.
  • U: Ctrl + U (Underline)
Underlining text is a common formatting option used to emphasize key points or titles. This shortcut provides quick access to underline the selected text.
  • V: Ctrl + V (Paste)
Pasting previously copied or cut text or content is an essential task. This shortcut inserts the clipboard contents into the current location.
  • W: Ctrl + W (Close Tab or Window)
Closing tabs or windows is often necessary for managing multiple tasks or decluttering the workspace. This shortcut closes the current tab or window.
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  • X: Ctrl + X (Cut)
Cutting text or content removes it from the current location while storing it in the clipboard for subsequent pasting. This shortcut effectively transfers text or objects.
  • Y: Ctrl + Y (Redo)
Undoing an action is a common practice for correcting mistakes or reverting changes. This shortcut redoes the last undone action.
  • Z: Ctrl + Z (Undo)
Undoing an action is a crucial feature for correcting mistakes or reverting changes. This shortcut undoes the last action performed.

Why shortcut keys?

There are many reasons to use shortcut keys:
  • They can save you time. Instead of using the mouse to click on menus and buttons, you can simply press a few keys to perform the same task. This can be especially helpful if you are working on a long document or spreadsheet.
  • They can improve your accuracy. When you use shortcut keys, you are less likely to make mistakes than if you were using the mouse. This is because you are not relying on your eye-hand coordination to click on the correct item.
  • They can make your work more efficient. By using shortcut keys, you can free up your hands to do other things, such as typing or using the mouse to move around the screen.

Why Shortcut Keys Are Used in Computers and Laptops

Shortcut keys are used in computers and laptops for several reasons.
  • First, they can save time and effort. By using a shortcut key, you can perform a task with just a few keystrokes, instead of having to use the mouse or trackpad. This can be especially helpful for tasks that are performed frequently, such as saving a document or copying and pasting text.
  • Second, shortcut keys can make it easier to use a computer for people with disabilities. Some people may have difficulty using a mouse or trackpad, but they may still be able to use a keyboard. Shortcut keys can provide an alternative way to perform tasks that would otherwise be difficult or impossible.
  • Third, shortcut keys can help to improve productivity. By using shortcut keys, you can work more quickly and efficiently. This can be especially important in a business setting, where time is of the essence.

How to use shortcut keys?

To use a shortcut key, simply press the Ctrl key and the other key at the same time. For example, to bold text, press Ctrl+B.

What are the benefits of using shortcut keys?

Here are some of the benefits of using shortcut keys:
  • Increased productivity: Shortcut keys can help you to work more quickly and efficiently.
  • Reduced fatigue: Shortcut keys can help to reduce hand and wrist strain.
  • Improved accuracy: Shortcut keys can help to reduce errors.
  • Increased accessibility: Shortcut keys can make computers more accessible to people with disabilities.
If you are new to using shortcut keys, it may take some time to get used to them. However, the benefits are well worth the effort. There are many resources available to help you learn shortcut keys, including online tutorials and books.

Some additional tips for using shortcut keys

Here are some additional tips for using shortcut keys:
  • Learn the most common shortcut keys. There are a few shortcut keys that are used very frequently. It is a good idea to learn these keys so that you can use them to save time.
  • Practice using shortcut keys. The more you use shortcut keys, the more comfortable you will become with them.
  • Use a keyboard that has shortcut keys labeled. Some keyboards have shortcut keys labeled on the keys themselves. This can make it easier to learn and use shortcut keys.
In conclusion, keyboard shortcuts are valuable tools for enhancing productivity and efficiency when using a computer. These shortcuts can save time and reduce the need to navigate through menus and perform tasks with a mouse. Learning and using keyboard shortcuts can greatly improve your computing experience.

What are keyboard shortcuts?

Keyboard shortcuts are key combinations that perform specific actions or commands on a computer.

How do I use keyboard shortcuts?

Press the designated key combination simultaneously to execute a shortcut.

Are keyboard shortcuts the same on all computers?

Common shortcuts are similar, but there may be variations based on the operating system and software.

Can I customize keyboard shortcuts?

Some applications allow customization of shortcuts.

Which is the most commonly used keyboard shortcut?

Ctrl + C (Copy) and Ctrl + V (Paste) are widely used.

How can I quickly navigate between open applications?

Use Alt + Tab to switch between open applications.

What does Ctrl + Alt + Delete do?

In Windows, it opens the Task Manager to manage running processes.

How do I open the Start menu in Windows?

Press Ctrl + Esc or the Windows key.

What is the shortcut for minimizing all windows in Windows?

Windows Key + D.

What's the shortcut for opening an existing file?

Ctrl + O.

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